The Law and regulations covering data protection and use of personal data have changed in May of 2018. Personal data is information about a person which that individual “owns”. Everyone has rights to prevent it being used by others either without their consent or for some lawful or justified purpose.
Because of what we do for you we will supplied by you from time to time with limited personal data, mainly in respect of certain of your customers. We understand that this will be limited to basic contact information (for example name, address, phone number or email address) to enable us to contact your customers to carry out valuations/surveys at their properties from time to time.
However, due to the instruction required, we will provide you with some detailed information regarding the property, its condition and its saleability. This information may be deemed sensitive.
To reflect the change in the law and this information, we are making a change to our terms of Engagement. This change is set out in the new Data Protection Clauses at the foot of this email, which will apply with immediate effect to all contracts which we have with you.
Whilst we believe that it is good business practice for all UK businesses to have this type of clause in their contracts please let us know if you consider this to be an issue within our agreed Terms of Engagement to yourselves. Please also note that we are required by the Royal Institution of Chartered Surveyors and our Professional Indemnity Insurers to hold information for a minimum of seven years.
Changes to data protection are as a result of the “GDPR” regulations coming into law. This affects every business in the UK and provided that we are prepared it will not cause any problems.
If you do feel this may cause you any difficulty then again please contact us directly.
Thank you for your understanding.